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May Tickler:Annual Meeting and more!

June 2, 2009

Hello All!

It looks like some of the information about the annual meeting got truncated! Here’s ALL of the information you need about the annual meeting:

Our annual meeting is just around the corner, June 6 and 7th in Dallas, TX.

Lots of information is packed in this email. Please read all of it! Please email Leigha at leigha@ncsfreedom.org if you have any questions. Alternatively, you can call her cell phone at 443-280-0457.

Here is what you will find in this update:

1- hotel info

2- tentative annual meeting agenda

The annual report and committee reports will be available after the meeting.

HOTEL INFORMATION:

We will have the annual meeting in Dallas, TX at the Marriott Residence Inn at the DFW Airport. The address is:

Marriott Residence Inn

8600 Esters Blvd

Irving, TX 75063

Ph: 972.871.1331

Ph: 972 574 8888 for airport shuttle pick up

The hotel url is:

http://www.marriott.com/hotels/travel/dfwra-residence-inn-dallas-dfw-airport-north-irving/

We’ve gotten a terrific deal – $89 a night plus tax for either a one bedroom or a studio suite.

Studio Suites: use code: NCSNCSB

One Bedroom Suites: use code: NCSNCSA

The hotel serves a complimentary hot buffet breakfast 7 days per week. There is shuttle service between the hotel and the DFW airport.

Dallas/Fort Worth – DFW

1- Hotel direction: 3 miles N

2- Driving Directions from DFW: Take the North airport exit. Look for exit Hwy 114 East. Proceed on Hwy 114 East Exit Esters Blvd. Turn left. Hotel is on your right about 1 mile. Complimentary Shuttle hours are 8AM-10PM Monday through Friday; Weekend courtesy shuttle is limited; call hotel for more information on weekend shuttle services.

3- Airport shuttle service, on request, complimentary (call Phone: 1 972 574 8888)

If anyone experiences a message that they can not book online, have them contact the hotel directly and we will identify the problem on this end. If you plan to stay Thursday and/or Sunday nights as well, please contact the hotel directly to book as they will not be able to book it online.

TENTATIVE AGENDA:

Friday June 5th –

BBQ Cookout poolside at 8pm at the hotel!

Saturday June 6th

9:30am-9:45am – Welcome

9:45am-10:30am – Ice Breaker & Introductions

10:30am-12:30am – Year in Review Reports

– Message from the Chair

– KAP Report

– Media Report

– Communications Report

– Marketing (CP Stewardship is here)

– Membership

– Outreach

12:30pm-1:30pm – We will provide a working lunch.

We will have speakers in from various Dallas metro area groups and the new IML will stop by!

1:30pm-1:45pm – Break

1:45pm-3:00pm– Year in Review Reports (continued)

– IT Report (including Salesforce)

– Marketing & CP Stewardship

– Incident Response

– Development Report

– 2008 Financial Review and 2009 to date.

3:00-4:15pm – Break Out Groups – Where are we going??

4:15pm-5:00pm – Wrap up break out groups & adjourn

Saturday Evening-

$20.00

7pm -9pm

Munch invite by the DFW Power Exchange

Invite to Hardy Haberman’s demo

9pm

Invite to Sanctuary party

You and any guests MUST RSVP and wear your NCSF badges to attend these optional events.

The munch begins at 7pm and is off site. The party is also off site and begins at 9pm. If you are not attending the munch, should plan to arrive *no earlier than* 9pm. Doors close to the party at 10:00pm.

Sunday – June 7, 2009

9:15am-9:30am – Welcome

9:30am – 9:45am – NCSF’s Volunteer of the Year

9:45am – 10:15am – Elections

10:15am – 11:00am – The union of the two (c)3 and (c)4

11:00am-12:00pm – More Committee Reports

– Bylaws Amendments

– 2010 Budget

12:000pm – 12:15pm – Take aways

1:00pm – 3:00pm – NCSF & You Workshop by Susan Wright

Rebecca Standley

National Coalition for Sexual Freedom

http://www.ncsfreedom.org

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